We’ve created this resident resources section to help answer frequently asked questions about leasing and living in your Wheelhouse Apartment, managed by Portus, LLC. Please check here first; if you don’t find the answer you need, feel free to contact us.
Touring & Applying
How do I tour an apartment?
To schedule a tour of an apartment, go to our website, choose your desired building, and click on the “Schedule Now” link next to the available unit that you would like to tour. Our leasing consultants can conduct a tour via Facetime or Skype, or email you photos or video. ** Please note that we cannot show occupied apartments. If while trying to schedule a showing you get a message that a unit is occupied, please try scheduling a showing for a unit that’s available now.
Can I tour just the common areas of a building?
When you schedule an in-person tour of an apartment, you will automatically be able to view the common areas and amenities during that time. We do not offer tours of just amenities and common areas, unless it is a property that has on-site management. On-site management is indicated in the “Specs and Space” list on the property web page of our website.
What lease terms do you offer?
We offer 9-18 month lease terms, based on availability and our lease expiration schedule. Leases always end on a Sunday. We do not offer month-to-month leases at the start of your lease, but that is an option once your lease expires.
What is your application fee?
The application fee is $45 per person, and is non-refundable. See below for more answers to application questions.
What are your application criteria?
In order for you to be considered for residency, you’ll need to meet the following criteria:
» Your verifiable monthly Gross Income is at least 3 times the rent for the apartment you’re applying for.
» You do not have an open bankruptcy.
» You haven’t had an eviction judgment within the last 5 years.
» You do not owe money to a previous landlord.
» You’ve never been convicted of, or don’t have a pending charge for, a crime involving people, property or controlled substances.
If your answer is “No” or “I Don’t Know,” or if you have further questions, please call our office for clarification. The list above is not all-inclusive.
Please note: should you or your co-applicant behave in an unreasonable, discourteous, rude, threatening, or hostile manner to Boutique Apartments or Wheelhouse Apartments employees, Boutique Apartments and Wheelhouse Apartments reserve the right to discontinue or deny your application and refund any amounts paid by you within 20 calendar days.
What is your application process?
Each person over 18 must fill out an online application (link is at the bottom of each website page).Each applicant must pay a non-refundable $45 application fee. A $300 hold deposit must be paid per apartment, and will only be charged to the first applicant. You will be prompted to pay via credit card after completing the application. It takes 24-48 hours for the credit and criminal background check. We will call you after we receive the results.
What is a hold deposit?
The $300 Hold Deposit serves to hold a specific available unit for a maximum of 2 weeks from receipt of payment, and will be applied to the total security deposit upon move-in. The Hold Deposit is charged per apartment, and will only be charged to the first applicant. The Hold Deposit is fully refundable if the applicant is denied. If the applicant withdraws this application in writing after approval or conditional approval, any days between approval/conditional approval and cancellation will be prorated at the equivalent cost of rent and deducted from the refund. The refund will be issued to the method of payment used at the time of application, within 1-3 weeks following cancellation.
Can I apply if I have a past eviction?
As part of our application process, we look at eviction judgments. If the eviction was more than 5 years ago and has been fully paid off we would be able to consider your application. If the eviction judgement occurred within the past 5 years, unfortunately the application would be denied. If you have an eviction that meets our criteria, please contact our office before applying for additional information.
I'm interested in several of your apartments; do I need a separate application for each?
If you are interested in more than one property, you only need to fill out one application, which is valid at the majority of our properties. Please note you can only reserve one apartment at a time and that your application is only considered good for up to 90 days from the original submission date.
If I apply for a property and change my mind, can my application be used for a different property?
If you notify us prior to midnight on the day of your approval or any time prior to approval, we can transfer your Hold Deposit to another property. You must meet the income requirements for that other property. If you change your mind after midnight on the day of your approval, your submitted Hold Deposit will be prorated at the equivalent cost of rent and a new holding deposit may be needed.
What is your pet policy?
Pet policies vary at each building, and some properties do not allow pets at all. Limits may include weight and breed restrictions for dogs, and types and quantities of other animals. Please refer to the “Pets & Parking” section of the building that you’re interested in. If you have further questions please contact us.
What utilities are included?
Each building will vary on what utilities are included with rent. Utility costs may be charged in addition to rent, and may include gas, electricity, water, trash, sewer, or internet. For specifics, please refer to the “Pets, Parking & Utilities” section of the property’s web page.
Do I need renter's insurance?
We require that you have a renter’s insurance policy with a minimum of $100,000 in liability coverage for each apartment. Renter’s insurance is relatively inexpensive, and many insurance providers allow you to bundle renter’s insurance with your other plans.
How do I set up my online portal?
As a new resident, you’ll find instructions in your move-in packet about how to sign up and log in to your resident portal. Alternatively, your property’s staff may set it up and send you an email with the invite and instructions.
How do I make a rent payment?
You may pay your rent via Electronic Check through your online Resident Portal, or by paper check. We do not accept cash.
If you pay by paper check, please make it payable to “Boutique Apartments” and include your full name and apartment address. Checks can be mailed or dropped off at our main office.
All forms of payment must be received by midnight on the due date indicated in your lease agreement to avoid late fees.
Can I transfer to another building?
Transfers to a different building are dependent on availability and qualifications. Please contact your property manager or leasing department for more details.
Can I add or remove someone from my lease?
People may be added to or removed from your lease at any time with management approval. Fees may apply. Contact your property manager or leasing department for more details.
Can I sublet or AirBnB my apartment?
No; subletting and renting out your apartment is a violation of your lease.
How do I refer a friend?
To refer a friend to live in a Boutique Apartment, please fill out our Refer A Friend Form online. Current residents are eligible for a rent credit, subject to terms and conditions.
How do I renew my lease?
We send out renewal letters 2-3 months before the end of your lease. To renew, please contact the person listed on your renewal letter. Or call the main office and we can direct you.
How do I give my notice?
If you are not planning to renew your lease, we must receive written notice 60 days before your lease end date. Please notify us at email@example.com and include a specific date you intend to vacate. A notice is not considered valid without a specific move-out date indicated.
What is your lease break policy?
If you wish to break your lease (i.e. move out before your lease termination date), you will be responsible for paying through your lease term, or through the day before a new occupant moves in, whichever is less. You must also pay back any concessions received during the term (if applicable). To avoid a negative rental history with us, we also offer a buy-out option which is a flat-fee equal to two months’ rent plus payback of any concessions. You must pay the buy-out fee and sign the addendum on or prior to move-out date for your lease to be considered satisfied.
What is required for your move out process?
Prior to moving out, you must: 1) provide proper notice to vacate in writing (please reference your lease for appropriate notice requirement); 2) provide a forwarding address for mail forwarding; 3) cancel your Xcel account; and 4) turn in all keys to our main office with your name, building name, and apartment number included.
How do I make a regular maintenance request?
For regular maintenance requests (non-emergencies), we encourage you to make them through our online Resident Portal, where you can submit and track these requests. You may also call our main office; if you live at a building with on-site management, please call the office within your building.
What if I have a maintenance emergency?
A maintenance emergency is defined as a water leak or no heat, etc. During business hours (M-F, 9-5) call our main line at 303-333-3773. After hours please call 303.370.0200.
For fire, police or medical emergencies, call 911.
What do I do if I have a noise complaint?
If you have a noise complaint during business hours, please contact the main office. Outside of business hours, please contact the police and request a police report for proper documentation.
What if someone is parked in my reserved space?
During business hours, please contact the main office and we will do our best to resolve the issue. After hours, you have the right to call a towing company; please have your parking addendum ready to use as proof for the towing company.
What happens if I lose my keys or am locked out of my apartment?
If you are locked out of your apartment during our office hours, contact the office and we will provide access to you. After business hours, you must contact emergency maintenance to coordinate access, and there will be a fee for a lock out. To replace lost keys, there are fees involved and you can find that pricing in your lease agreement.